Purchase requests checked against your rules
An agent weighs each quote or purchase request against your business rules, drafts the purchase order and explains its reasoning. If a rule is broken or it is unsure, a person decides.
Where it goes wrong today.
The routine part of buying takes the time: checking a quote against policy, chasing an approval, then typing the approved request into the ERP as a purchase order.
Requests arrive by email with fields missing
Whether a quote meets policy depends on who checks it
Approval limits live in people's heads or an old spreadsheet
The approved request is retyped into the ERP as a PO
The purchaser agent checks pricing, minimum order quantity, payment terms and delivery against the rules in your Context Book. It returns approve, flag for review or reject, with its reasoning and a draft PO, and it never approves a PO that breaks a stated rule. For a new requirement, the RFQ generator drafts the request for quotation and the vendor evaluator scores the replies.
Request
A quote or purchase request comes in by email or through the API.
Check
The purchaser agent checks price, minimum order quantity, payment terms and delivery against your rules, and lists any rule the request breaks.
Quote
For a new requirement, the RFQ generator drafts the RFQ, proposes at least three vendors for the category, and flags a single-source purchase as needing a justification.
Compare
The vendor evaluator scores replies on price (40%), quality (30%), delivery reliability (20%) and financial stability (10%), and says so when its pick is not the cheapest.
Order
After approval, the PO draft goes to the integration agent, which creates it in your ERP.
What you get.
Every request is checked against the same written rules
The buyer reads a recommendation with its reasoning, then decides
The approved draft becomes the PO, with no retyping
Integrations
Want to see it on a workflow like yours?
Book a 30-minute walkthrough of eClips Workforce, or look at an example of what the agent sends back first.
Related use cases
Supplier invoices, matched before they are posted
An agent reads each supplier invoice, checks it against the purchase order and the goods receipt, and holds anything that does not match for a person. Approved invoices are written to your ERP.
LegalContracts read for risk before you sign
The legal agent reads a contract, lists the clauses that worry it, rates the risk and recommends what to do next. High-risk contracts always go to a person.
Back officeThe fields are already on the PDF
The reader agent pulls the vendor, amounts, line items, dates and reference numbers out of invoices, purchase orders, quotes and contracts, and leaves a field empty when the document does not say.
Start with
one problem.
Tell us where the work gets stuck, whether it's a spreadsheet at month-end or an ISO 9001 audit on the calendar. We'll show you the product that fits, or tell you if none of ours does.
A 30-minute live walkthrough. No slides.