Supplier invoices, matched before they are posted
An agent reads each supplier invoice, checks it against the purchase order and the goods receipt, and holds anything that does not match for a person. Approved invoices are written to your ERP.
Where it goes wrong today.
Someone in accounts payable opens each invoice, types it into the ERP, looks up the purchase order and emails a manager when the numbers disagree. The approval lives in that email thread, and month-end waits for the pile to clear.
Invoices are keyed by hand from the PDF into the ERP
Matching the invoice to the PO and the goods receipt is done by eye
Approvals happen over email, with no record of who agreed to what
Month-end waits for accounts payable to finish
Workforce splits the job across agents. The reader pulls the vendor, invoice number, PO number, amounts, line items and dates off the invoice. The invoice matcher compares the purchase order, the goods receipt and the invoice, and anything that differs by more than 1% goes to a person. Once approved, the integration agent writes the invoice to your ERP.
Arrive
The invoice reaches your Workforce email address or comes in through the API. Words like invoice, bill or receipt in the subject send it to the AP agent.
Read
The reader extracts the fields and scores its confidence. If a value is not on the document, the field stays empty.
Match
Purchase order, goods receipt and invoice are compared. A difference above 1% is labeled as a price, quantity or terms variance and held.
Check
The finance agent checks the spend against your budgets and approval limits, and flags a possible duplicate payment or a policy breach.
Approve
Anything held waits in the Approval Inbox, where the approver sees what was read and why it stopped. They can also approve from Slack or by WhatsApp reply.
Post
The integration agent writes the approved invoice to the ERP with a fixed field mapping. The audit log records each step and who approved it.
What you get.
Your AP team spends its time on the invoices that do not match
Every approval has a name and a time on it
Nothing under 85% confidence goes ahead without a person
Integrations
Want to see it on a workflow like yours?
Book a 30-minute walkthrough of eClips Workforce, or look at an example of what the agent sends back first.
Related use cases
Purchase requests checked against your rules
An agent weighs each quote or purchase request against your business rules, drafts the purchase order and explains its reasoning. If a rule is broken or it is unsure, a person decides.
Back officeThe fields are already on the PDF
The reader agent pulls the vendor, amounts, line items, dates and reference numbers out of invoices, purchase orders, quotes and contracts, and leaves a field empty when the document does not say.
FinanceStart month-end from a draft consolidation
An agent lists the entities that have not submitted, eliminates intercompany transactions, converts currencies and drafts the group P&L and balance sheet for your finance team to review.
Start with
one problem.
Tell us where the work gets stuck, whether it's a spreadsheet at month-end or an ISO 9001 audit on the calendar. We'll show you the product that fits, or tell you if none of ours does.
A 30-minute live walkthrough. No slides.